Sometimes you don’t get able to turn in an important project by a specific deadline due to many reasons. Don’t worry; it happens to almost everyone at some point. The key is knowing how to write an explanation letter.
What is an Explanation Letter for Late Submission?
An explanation letter for late submission is a letter that is written to explain why a project or assignment was not turned in on time.
There can be many reasons why something may have been late such as personal issues, work overload, or technical problems.
Being sincere and humble when writing an explanation letter for late submission is essential. The goal is to take responsibility for the late compliance and to provide a reasonable explanation for why it was late.
Things to Remember when Writing an Explanation Letter for Late Submission
Start by apologizing for being late. It’s essential to take responsibility for your actions and not try to make excuses. A simple “I’m sorry” can go a long way.
Then, explain what happened. Be as concise as possible, and avoid going into too much detail. Just give a brief overview of the situation that led to your late submission.
Finally, assure the reader that it won’t happen again in the future. This is particularly important if you’re applying for a job or trying to get into a school. You don’t want your one late submission to ruin your chances of success.
Sample Explanation Letter for My Late Submission
I want to take a moment to apologize for my late submission. I know punctuality is essential, and I am genuinely sorry for late submitting my assignment.
The cause for my lateness is that I have been going through a lot lately. My grandfather passed away last week, and it has been hard for me to motivate myself to do anything. I have been trying my best to keep up with my work, but it has been a struggle.
I know there are no excuses for lateness, but I hope you can understand where I am coming from and cut me some slack this time.
Thank you for your time and understanding,
An explanation letter for late submission can be tricky, but if you follow the three steps outlined above, you’ll be able to do it with minimal stress and damage control. Just remember to take responsibility for your actions, explain what happened, and assure the reader that it won’t happen again.
Peyton Bagley is an English teacher and letter writer from the United States of America. She has been teaching for over 15 years and loves helping her students improve their writing skills. Peyton has also worked as a freelance writer and editor for several years. In her free time, she enjoys spending time with her family, reading, and hiking.