Request Letter for Vacation Leave

Traveling is a great way to see the world and recharge your batteries, but when you request vacation leave from your job, it can add a lot of stress to the planning process. Will your boss say yes? Will you be able to get the time off work that you need? Writing an excellent request letter increases your chances of getting Approval for vacation leave, so here are some tips on how to do it right.

What is a Request Letter for Vacation Leave?

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Sample Letter for Vacation Leave Request


Request Letter for Vacation Leave for Travel Abroad

A Request Letter for Vacation Leave is a letter written by an employee to his or her employer requesting permission to take a leave of absence from work. The main purpose of this letter is to request approval for the vacation leave and to provide details about the planned vacation.

Tips for writing a request letter for vacation?

Once you’ve checked the company policy and calendar, it’s time to start writing your letter. Be sure to include the following information:

  • The dates you would like to take off
  • A brief explanation of why you are taking time off (e.g., for a wedding, holiday, or other events)
  • The dates you will be returning to work
  • Your contact information in case your boss needs to reach you while you’re away
  • A professional closing (e.g., “Sincerely”) and your signature

Sample Request Letter for Vacation Leave

Dear Mr./Mrs. XYZ,

I am writing to request a two-week vacation leave starting December 1st. I have been with the company for two years and have accrued enough vacation days to cover this period.

I will use my vacation leave to travel to Europe with my family. We have been planning this trip for several months, and I am very excited to be able to go finally.

I am confident that the work I have completed will keep the company running smoothly in my absence. Should you need to reach me during my vacation, I will be available by email at [email protected].

Thank you for your time and consideration. I look forward to hearing from you soon.


Your Name


By following these instructions given in this post, you can write a strong request letter that will increase your chances of getting approval for vacation leave. Remember to start by checking your company’s vacation policy, choose dates that work well with the company calendar, and include all the essential details in your letter. With some planning and care, you’ll enjoy your well-deserved time off in no time!

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