In the event of a death, the last thing anyone wants to think about is paperwork. Unfortunately, obtaining certain documents – including a death certificate- is often necessary to settle the deceased’s affairs. If you are the executor of the deceased’s estate or next-of-kin, you may be responsible for requesting this document. One way to do so is by writing an authorization letter.
What is an Authorization Letter for Death Certificate
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An authorization letter for a death certificate is a letter that gives another person the authority to receive a copy of the death certificate on your behalf. The person who writes the authorization letter is known as the “authorizing party.” The person who receives the authorization letter is known as the “agent.”
Writing an authorization letter is not complicated, but there are a few things you’ll want to keep in mind. First, include all relevant information about the deceased, including their full Name, date, and place. You’ll also want your relationship with the dead and your contact information.
Next, clearly state who you authorize to request and receive the death certificate on your behalf. Ensure to include their full Name and contact information as well. Finally, sign and date the authorization letter.
Sample Authorization Letter for a Death Certificate
Here is the template you can use when drafting your authorization letter for a death certificate:
Authorizing Party’s Name
Authorizing Party’s Address
Date
To whom it may concern:
I am [Authorizing Party’s Name], [relation to deceased]. I now authorize [Agent’s Name] to request and receive a copy of [deceased’s full Name] death certificate on my behalf.
Contact information for Authorizing Party:
[Authorizing Party’s Email]
[Authorizing Party’s Phone Number]
Contact Information for Agent:
[Agent’s Email]
[Agent’s Phone Number]
Sincerely,
[Authorizing Party’s Signature]
Conclusion
Writing an authorization letter for a death certificate may not be something you have thought about before. However, if you are tasked with settling someone’s affairs after they pass away, it is something you will likely need to do.
Peyton Bagley is an English teacher and letter writer from the United States of America. She has been teaching for over 15 years and loves helping her students improve their writing skills. Peyton has also worked as a freelance writer and editor for several years. In her free time, she enjoys spending time with her family, reading, and hiking.