It happens to the best of us. We get sick, have a family emergency, or something else that prevents us from being able to make it to work. You must write an excuse letter to your boss explaining the situation when these things happen. Not only is this polite, but in some cases, it may be required. In this post, we’re going to understand everything in detail.
What is an Excuse Letter?
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An excuse letter explains to an employer why you could not attend work or an event. The letter is sometimes called a “letter of absence” or a “leave of absence letter.”
Due to many reasons, someone might need to take time off work, and an excuse letter is one way to communicate this to an employer. Some common reasons for taking time off include illness, family emergencies, and personal commitments.
4 Samples of an Excuse Letter
Letter #1
Date: _________________________
To Whom It May Concern
____________________ has been a patient at our facility since _____________. On _____________, ___________________ suffered a(n) ___________, which has caused him/her to miss work. His/her prognosis is excellent, and we expect him/her to make a full recovery within the next ____________. Attached you will find a note authorizing ___________________to take ___________ off from work. If you have any questions, please do not hesitate to contact me at 555-555-5555. Thank you for your time.
Sincerely,
Dr. ____________________
Letter #2
Dear ____________________,
___________________ has been under my care since _____________ for treatment of ___________. Due to the severity of his/her condition, I am recommending that he/she take at least ___________ off from work to recover fully. I have attached a note authorizing his/her absence from work from _____________ through _____________.
Please contact me at 555-555-5555 in case of any queries. Thank you for your time and consideration.
Sincerely, Dr. ____________________
Letter #3
To Whom It May Concern,
This letter is to verify that ___________________ is currently under my care for treatment of ___________. I have instructed him/her to take at least ___________ off from work to recover properly and avoid any complications. A note authorizing his/her absence from work is attached.
If you have any questions or concerns, please do not hesitate to contact me at 555-555-5555. Thank you for your assistance in this matter.
Sincerely, Dr._________________________
Letter #4
Date:________________________
To whom it may concern:
This letter serves as verification that __________________is currently a patient of mine and has been since______________.
On, he/she suffered a(n)______________requiring hospitalization and missed __ days of work as a result. His/her prognosis is excellent, and I expect a full recovery within the next__ days. A note authorizing his/her absence from work is attached.
If you have further queries, please do not hesitate to contact me. Thank you for your time and consideration.
Sincerely , Dr .________________________________
Tips for Writing an Effective Excuse Letter
Keep it short and to the point – There’s no need to go into excessive detail in your letter. Just explain the situation and why you won’t be able to come to work.
Be honest: If you’re sick, there’s no need to try and come up with some elaborate story. Just say that you’re not feeling well and provide a brief explanation.
If possible, provide a solution – If you have someone who can cover for you while you’re out, mention this in your letter.
Thank your boss for their understanding – Show that you appreciate that they are letting you take time off that you need.
Conclusion:
Whether you’re sick or dealing with a personal emergency, it’s always a good idea to let the employer know about it as quickly as possible if you’ll be absent from work. These sample excuse letters will give you an idea of what should be included in your letter.
Peyton Bagley is an English teacher and letter writer from the United States of America. She has been teaching for over 15 years and loves helping her students improve their writing skills. Peyton has also worked as a freelance writer and editor for several years. In her free time, she enjoys spending time with her family, reading, and hiking.